Services

Supporting the preservation and sharing of culture
Our four service areas and how we support you.

Large vendors rarely fit niche, highly specialized needs,
so we tailor right-sized support that matches your context and pace.

Contents

Archives support (Archives) Museum DX & operations (Digital) Outreach & media (Media) Publishing & reprints (Publishing)

Archive building support (Archives)

“It exists, but no one is sure what or where.” We help turn scattered records into a usable asset. Paper, photo albums, Word/Excel files, past survey reports—we organize them so staff, visitors, and internal/external users can actually find and use them.

Who this fits

  • Museums, archives, art museums, literature/memorial/local history/corporate museums
  • Research institutes, civic groups, individual collectors
  • Corporate history rooms, PR/R&D departments, etc.

Common challenges

  • Holdings stay as paper/files and no one sees the whole picture
  • Past inquiries and research sit scattered in each person’s folders
  • Knowledge lives only in specific people’s heads; handover feels risky
  • You want to digitize but don’t know where to start

What Field Archive does

  • Inventory materials/records, organize current state, set priorities
  • Design metadata fields and create input rules/guides
  • Plan digitization and database setup, including scanning/photography
  • Shape ideas for staff/public UIs that are easy to search and browse

For all archive builds, we standardize on the Omeka S digital archive platform. With Dublin Core-based design, we keep future migrations and even Japan Search (National Diet Library) integration in view. See the “Digital archive with Omeka S” page for concrete details and integration steps.

Digital archive with Omeka S

Museum DX & operations (Digital)

We streamline daily updates and admin tasks so they can continue smoothly. Using web/online tools, we help build a workflow your team can run themselves.
We suggest low-upfront setups and monthly support options that fit your size and budget.

Who this fits

  • Small museums, archives, memorial halls
  • Teams with heavy admin workload or many double-duty roles
  • Museums wanting digital tools but lacking in-house IT

Common challenges

  • Web updates outsourced; minor fixes cost time and money
  • Exhibit/event/closure info is often delayed
  • Intake via email/phone/paper makes reception work messy
  • Excel/paper records are scattered, hard to locate items

What we do

1. In-house web updates & workflows

  • Select/build CMS that’s easy to update
  • Prepare update templates for top/news etc.
  • Create update manuals and checklists for staff

2. Streamline work flows

  • Organize inquiry/booking/PR request flows
  • Support adoption of online forms/cloud tools
  • Sort past-to-present records and design sharing flows

3. Multilingual & accessibility

  • Plan how far to translate and how to display
  • Plan audio guides, captions, text alternatives
  • Prioritize accessibility by site size/budget

4. Ongoing support

  • Set update cycles and responsibilities
  • Clarify maintenance scope
  • Improve operations with training and handover in mind

Outreach & media support (Media)

We help your exhibits and events reach the right people at the right time. We combine SNS, newsletters, and our web media FieldLink to build an outreach system that fits your museum.

Who this fits

  • Museums feeling their great exhibits aren’t reaching people
  • Museums without a dedicated PR person or with very small teams
  • Museums wanting to start SNS/newsletters but unsure how

Common challenges

  • Exhibit/event notices stay only on the official site
  • SNS exists but updates are sporadic
  • Unclear target audience for outreach
  • Need to record/report grant or exhibition outcomes clearly

What we do

1. Clarify messaging & targets

  • Define goals based on mission and exhibit features
  • Describe who you want to reach (visitor/reader personas)
  • Take stock of online/offline channels

2. SNS/newsletter operations

  • Suggest usage and differentiation of current SNS (X/Instagram, etc.)
  • Set monthly themes, posting cadence, and formats
  • Draft newsletter/mailer structures and templates

3. FieldLink collaboration

  • Support listing on “FieldLink” (Tokyo museum info media)
  • Organize useful info such as exhibit stories and related books
  • Create paths to your official site/SNS

4. Record and review

  • Provide formats to log outreach per exhibit/event
  • Suggest simple ways to review metrics and reactions
  • Plan feedback into the next exhibition

Typical steps

  1. Check current outreach (site/SNS/print, etc.)
  2. Define short-term goals (e.g., exhibition visitors, followers)
  3. Create 1–3 month outreach plan and templates
  4. Run outreach together while tuning operations
  5. Review and propose improvements for next exhibit/fiscal year

We start with a manageable scope that fits your team, rather than trying to do everything at once.
We also consider outreach via FieldLink (our media for museums/archives), designing ways to reach both visitors and readers.

Publishing & reprint support (Publishing)

We help reprint and re-edit out-of-print classics and valuable records. From planning through production, printing, and sales, we build a publishing setup that works even for small runs.

Who this fits

  • Museums/archives wanting to reprint out-of-print specialty books or record collections
  • Museums wishing to expand/revise past exhibition catalogs or reports
  • Small groups or individuals aiming for near-self-publishing scale

Common challenges

  • Past publications are out of stock and inquiries can’t be met
  • You want to preserve research findings as a book
  • Not enough volume for a commercial publisher, but want a proper book
  • Want to consider new formats like ebooks or on-demand

What we do

1. Plan and structure

  • Clarify goals and readers for reprints/new titles
  • Review existing manuscripts/art/data; define added research/writing needed
  • Align on trim size, page count, binding image, and specs

2. Editing, proofreading, design

  • Edit/rewrite/add notes as needed
  • Scan/correct art and adjust layouts
  • Propose cover/body designs
  • Design proofreading/check flows

3. Printing, binding, inventory

  • Choose offset vs. on-demand by target quantity
  • Suggest paper/specs to fit budget
  • Support deciding print run considering storage/inventory

4. Sales and PR

  • Suggest sales via museum shop/online store
  • Consider handling on Amazon/online bookstores
  • Plan linked events (talks, etc.) with exhibitions

By offering related books in your shop, you extend the exhibit experience and create revenue. Drawing on sales experience at memorial halls and special exhibitions, we propose methods that fit your budget and space.

Typical steps

  1. Consult on materials/manuscripts you want to publish/reprint
  2. Propose plan/structure and ballpark budget based on goals/readers/budget
  3. Align editing/design/proof approach and proceed with production
  4. Decide print specs/quantity and confirm delivery and sales channels
  5. After launch, confirm reprint flow, additional orders, and PR

Even with small-scale publishing, we move step by step to make it feasible.
Alongside donations and grants, we position “books” as a way to sustain your museum’s activities for the long term.

Contact